Top 6 Reasons to use StaffReady Document Control

By Matt Swanson, BS, MT(ASCP), CSSBB

November 20, 2019

A Document Control system is a necessity in the modern healthcare workplace. Policies, procedures, forms, worksheets, memoranda (and many others) all require a uniform method to write, review, approve and distribute, as well as to serve as a knowledge base for your staff. Sadly, many solutions on the market today trap the enterprise in a rigid structure that lacks the flexibility to meet common workplace challenges.

Like sections in an orchestra, your Pharmacy, Radiology, Laboratory, Nursing, Environmental Services (and multiple other departments), all depend on their respective staffs playing off the right sheet of music. With Staff Ready’s Document Control module, you can get in tune and manage documents at all levels and locations of your organization.

Here are six reasons to use StaffReady Document Control:

  1. Flexibility – While some solutions require fixed templates, StaffReady’s Document Control module does not carry this restriction. StaffReady allows the Document Owner to use any file type desired – including website URLs. Choose the design, add logos and figures to control the look and feel of your choosing. If desired, you can maintain the corporate document style you have in place now.
  2. Security – Our Cloud-based solution securely stores your documents for easy downloads from any modern internet device. Document Owners can publish a document to a single department, the entire Enterprise, or privately to just specific individuals. If you’re using the StaffReady Competency module, you can create exams and checklists in Document Control to eliminate the possibility of tampering with content.
  3. Manage by Location – Assign and track documents by your organization’s Locations. A Location can be anything from a street address, to an individual workstation or instrument. Perfect for health systems with large campuses, outreach locations, or operations located in different cites. Document Control is also designed to work with any unique, single location within different departments.
  4. Easy Document Handling – View all document revisions and versions of a document throughout its lifetime. Track the edits made by each Reviewer, as well as who approved each document version. Categorize your documents using either the Subject or Library of Congress Classification systems. Personnel changes does not require a restart of a document review and/or approval process – simply change the roles as needed.
  5. Document Library – Our Cloud-based technology provides your staff 24/7 access to the library of documents assigned to each user. No more lost documents or manuals locked in someone's office during an audit. Search by a document name, description, unique document ID, location, or specific keywords.
  6. Individual or Team Assignments – Electronically pin reading assignments to select job descriptions or by department if desired. As new employees come onboard, they are assigned the same documents, based upon the pins you have established. Or, assign specific documents to a few specific individuals, as needed.

Let your staff get access to what they need, when they need it... with StaffReady Document Control.

We’ll be at the ASHP Midyear Clinical Meeting in Las Vegas, December 9-11. Come visit us at booth 411!

Matt Swanson, BS, MT(ASCP), CSSBB

Matt Swanson is the Technical Operations Manager at StaffReady. He came to StaffReady with 29 years of experience in the clinical laboratory, with roles varying from Bench Tech to Operations Management to Consultant to Business Intelligence Analyst.  He became a Certified Six-Sigma Black Belt in 2017. Find Matt on LinkedIn.